• Minimize legal risks resulting from illegal or offensive email content.
  • Aid compliance with HIPAA, IRS Circular 230, Gramm-Leach-Bliley Act, SEC, NASD, and others.
  • Avoid damage to reputation by preventing inappropriate emails.
  • Avoid confidential data loss by content checking emails and attachments.
  • Increase productivity by blocking spam, viruses and non-business emails.
  • Raise brand awareness by adding email signatures with your corporate logo.
  • Optimize network use by monitoring email usage and compressing attachments.

Ensure a Safe Work Environment

Let Policy Patrol protect your employees by screening emails for inappropriate or discriminatory content. Although most email content filters only check external mails, Policy Patrol can also content check internally sent emails (when installed on Exchange Server). Inappropriate emails sent between co-workers on the internal network can be a direct cause for employees feeling unsafe or harassed in the work place.

Monitor Email Policy Violations

View reports on which users breached which email policy rules and when. Configure rules to automatically notify employees and managers when breaches occur and optionally place employees on a warning list.

Block illegal or offensive emails from leaving your network

Protect your company from libel and other lawsuits by checking emails before they are sent out. Automatically block emails with offensive or illegal words and send a message report of intercepted emails to managers for review.

Protect Against Dangerous Attachments & Viruses

Check emails for dangerous attachment types and automatically block or add a warning to emails with a tag or disclaimer. Use the Kaspersky Anti-Virus and/or BitDefender Anti-Virus optional add-ons to prevent viruses from reaching your mailbox. Even if you already have a file scanner or email anti-virus solution, it is still a good idea to add another protection layer at the SMTP level to stop any viruses before they reach your mail server.

Compression at Server Level

The culprit for many network slowdowns is large files sent to and from the network as attachments. Policy Patrol Mail Security allows you to compress and decompress your users’ email attachments at the server level-without any user intervention. This provides the advantages of compression without user hassles and the lost productivity zipping and unzipping files.

Up-to-the-minute Email Backup Security

Need a backup of your emails? Want to recover a deleted email? Policy Patrol Mail Security can automatically keep a copy of emails in a SQL Server database when they are sent and received. If disaster strikes, your last Exchange backup tape is not likely to be any more recent than yesterday’s emails. However, with mail backup enabled, Policy Patrol will provide you with a backup of all emails sent and received right up to the last minute.

Immediate Spam Relief

Policy Patrol Mail Security ships with a default configuration that will start blocking spam within seconds after installation and empowers users to manage their own spam. With the daily quarantine report, users will never miss a legitimate email again. Users can quickly skim through the list of newly quarantined messages from within Outlook and deliver emails or white list addresses. By making use of email security rules, you can configure different spam management options according to the technical proficiency of the user. Policy Patrol Mail Security includes all anti-spam features that are available in Policy Patrol Spam Filter.

Disclaimers, Signatures & Branding

Centrally manage your users’ email signatures with Policy Patrol Mail Security to ensure that your corporate emails consistently contain a professional email signature along with the necessary legal disclaimer and company footer. Email signatures can contain images, links and formatting and can be positioned within the message for replies and forwards. Policy Patrol can also show the disclaimer and signature in Outlook Sent Items without requiring any client software or allowing users to edit or remove the disclaimer or signature before sending. Policy Patrol Mail Security includes all email signature features that are available in Policy Patrol Disclaimers.

System Requirements

Windows Server 2003, 2008 or 2012.
Microsoft Exchange Server 2003, Exchange Server 2007, Exchange Server 2010, Exchange Server 2013 (or Windows Small Business Server 2003, 2008, 2011), Lotus Domino or other mail server.
Microsoft .NET Framework 2.0 (if you do not have this installed the Policy Patrol installation will download this for you).